Bristol Library Board of Trustees Meeting -  Monthly Minutes

February 18, 2020.                  ( Draft version) 

Call to Order at 7:00PM

The Bristol Library Meeting was brought to order by President- Liz Smith.

 

Roll:

Present: President- Liz Smith, Vice President- Ann Rogers-Lane, Trustees- Nick Cohen, Lynn Cronise, Jessica Masci, Mimi Litsche, Mary Jane Stoltz and Manager- Fran De Nardo.  

 

Public Comment Time: No comments.

 

Approval of New Financial Officer and Secretary: A motion was made to offer Trustee-Mary Jane Stoltz a position as Financial Officer and Trustee-Jessica Masci as Secretary by Trustee-Nick Cohen. 2nd by Trustee- Lynn Cronise. All approved. New trustees will fulfill the terms of Mary Kay Golisano and Diane Fudalik, whose terms expired in December, 2019. Three-year terms to end December, 2022.

 

Approval of Meeting Minutes:

Motion was made by Vice President- Ann Rogers-Lane to approve January meeting minutes, 2nd by Trustee- Mimi Litsche. All approved.

 

Financial Report:

Discussion of submitted financial reports. Vice President- Ann Rogers-Lane made a motion to approve the reports and 2ndby Trustee- Mimi Litsche. All were in favor.

 

Manager’s Monthly Report:

 

Staffing update: Mary Jane is back to work. Carol is still away. Danielle is doing great and a quick learner. 

PLS Annual Report: Fran has submitted to PLS for review. It has been approved but pending review. 

Library Advocacy Day 2020 in Albany: Fran will be representing Bristol Library. 

 

For February, an additional Pre-School Storytime. Attendance was excellent at first one with 7 children but low for second one. Evening Euchre was also added this month. 4 people attended first event.

The Imagination Station table is doing well. This month it is stocked with crafts.  The STEAM activity is the Ozobots and Geosmarts.

Statistics:                 2020                2019

Door Count                 440                  467

Computer use              11                    4

Reference questions    240                  256

New Patrons                 3                      3

Programs                     11                    12

Program attendance     85                    129

Revenue                      $274.30           $358.70           

Volunteer Committee: 

Six volunteers attended volunteer meeting on January 22nd, 2020. Liz Smith and Denise Van Deroef are organizing a spring fundraiser—a taste of New York (cheese, wine and chocolate tasting). The event will be on May 2nd, 2020. The volunteers will help with food and selling of tickets. Library is in need of additional and new volunteers. Next meeting will be on February 26th, 2020 at 3:45 PM.

 

Old Business:

Insurance Coverage question: Employment Practice Liability coverage. President- Liz Smith continuing to work on quote and looking into all options for coverage. 

 

Policy project update: President- Liz Smith, Trustee- Mimi Litsche, Vice President-Ann Rogers -Lane and Manager- Fran DeNardo are still working on updating library policies. The board reviewed two policies—Disaster Plan Policy and Library Policy Process and discovered changes and edits that need to be made before approval.  

 

Fun Day Donations for 2020: Theme is ‘100 Years of Women’ this year. Event is on June 14th, 2020. Discussed having a voter registration table at event. 

 

Reading Therapy with Dogs (with patron-Ann Ruflin): There was a brief discussion and there were concerns about the library’s pet policy. More information on policies needs to be presented. Board hopes to discuss this program further at next board meeting. 

 

Self-checkout equipment update: Manager-Fran DeNardo met with Matt with PLS to make sure everything was set for equipment and set up. Minor adjustments need to be made but will work in area. Manager-Fran DeNardo will place order with PLS for equipment.

 

Spring Fundraising event: Event will be on Saturday May 2nd, 2020 at 6:30 to 8:30 PM. Arbor Hill will be serving and providing all of the wine as well as license. Howard VanBuren is providing cheese. Trustee- Jessica Masci has sent an e-mail to Sweet Expressions for chocolate donation and waiting for a response. Joseph Masci (Jessica’s husband) will be playing guitar and singing for the first hour of the event. Another performer is needed for the other hour. 

 

New Business:

            

Advocacy Day 2020 in Albany February 25:  Manager- Fran DeNardo is planning to attend. 

 

Annual letter 2020: Preparations are in order. Vice President-Ann Rogers-Lane will be taking lead as will be taking care of postage and print house. South Bristol will be added to circulation. Hoping to be sending out letter by the end of April. 

 

Possible library lot paving by Town and implications for grant work: An estimate is still needed for cost of project.

 

Adjourn:   8:35 PM Motion made by Vice President-Ann Rogers-Lane and 2nd by President- Liz Smith, all approved.

 

Next Board Meeting: March 17, 2020 7PM

Respectfully Submitted 

Jessica Masci, Secretary

February 26th, 2020

 

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January 21, 2020 

Call to Order at 7:00PM

The Bristol Library Meeting was brought to order by President Liz Smith.

 

Roll:

Present: President Liz Smith, Secretary Diane Fudalik, Trustees  Nick Cohen, Lynn Cronise, Ann Rogers-Lane, and Manager Fran De Nardo.  Trustee Mimi Litsche absent. 

 

Public Comment Time:  Ann Ruflin presented her "Promoting Reading Through a Therapy Dog Library Program."  Board will take under consideration.

 

Interviews with Trustee Applicants:  Mary Jane Stoltz, Jessica Masci.  Discussion with each applicant.  Ann Rogers-Lane made a motion to offer Mary Jane Stoltz and Jessica Masci trustee positions, Nick Cohen 2nd, all approved.  Both applicants accepted and remained for the meeting.  The new trustees will fulfill the terms of Mary Kay Golisano and Diane Fudalik, who left the Board in December, 2019, and January, 2020, respectively.  Three year terms to end December, 2022.

 

Approval of Meeting Minutes:

Motion was made by Trustee Nick Cohen to approve December Meeting minutes, 2nd by Ann Rogers-Lane.  All approved.

 

Financial Report:

Discussion of submitted financial reports.  Trustee Lynn Cronise made a motion to approve the reports and Trustee Diane Fudalik 2nd.  All were in favor.

 

Manager’s Monthly Report:

In January, the First Draught Book Club had 7 in attendance at Noble Shepherd Craft Brewery.

The Imagination Station table is doing well.  This month it is stocked with Sesame Street crafts.  The STEAM activity is the Mana tiles and Legos.

The 50th anniversary party of Sesame Street Dance Party on January 4th went well.  There were 7 children and 7 adults.

Statistics:                   2019                2018

Door Count                 324                  480

Computer use              21                    21

Reference questions    195                  179

New Patrons               0                      2

Programs                     10                    11

Program attendance     102                  101      

Volunteer Committee: 

The volunteers did not meet in December, the next volunteer meeting is January 22 at 3:45.

 

Old  Business:

Insurance Coverage question: Employment Practice Liability coverage.  Trustee Liz Smith will follow through and check with Steele agency.

Policy project update:  Trustees Liz Smith, Mimi Litsche, Ann Rogers -Lane and Manager Fran DeNardo will work on updating library policies.   The NYS Board of Regents adopted amendments that update the Minimum Standards to Libraries, including library policies. All libraries will need to be in compliance with these standards by January 2021.

Fun Day Donations for 2020: Ann Rogers-Lane will again ask for food donations from area grocery stores for the Food sale.  

Self-checkout equipment update:  Fran DeNardo will place order with PLS.

 

 New Business:

Advocacy Day 2020 in Albany February 25:  Manager Fran DeNardo is planning to attend. 

 

Thank you to retiring trustee, Diane Fudalik, for her service on the Board of Trustees.

 

Adjourn:   8:50  PM Motion made by Ann Rogers-Lane and 2nd by Lynn Cronise, all approved.

Next Board Meeting: February 18, 2020

Respectfully Submitted 

Diane Fudalik, Secretary

January 26, 2020

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Bristol Library Board Meeting December 17, 2019 


Call to order 7pm. Diane Fudalik and Ann Lane were absent. Present: Liz Smith, Mimi Litsche, Nick Cohen, Lynn Cronise, Mary Kay Golisano and Manager Fran Denardo.

There was no public comment. 

Secretary's report:
Mimi called to adopt last month's minutes. Lynn seconded the motion. All in favor. 

Finance Report:
As Mary Kay Golisano's term will be finished at the end of December, Liz will sit in during the year-end financials with Mary Kay and Fran.  Some minor changes to accounting for "other income" were discussed and will be implemented for next year.

The library's reserve savings accounts were briefly discussed.   Ideas for investing some of these reserves in savings options other than bank savings were discussed and tabled for next year when more information is gathered on various options and possible advisors.

Mimi moved to to accept the finance report. Nick seconded the motion. All in favor.

Volunteer Committee: (Diane was absent.) We all read the report. 

Managers Monthly Report:
Fran went to the Santa event at the firehouse on Dec. 7 and made a great impression. She was asked to come back next year. Fran has promoted fire safety information at the library and displayed a poster urging patrons to consider volunteering for the fire department. 

Fran also participated in The Super Saturday Hometown Event with Super Grover at FLCC on Saturday Dec. 14.

The ROC the Day event for Giving Tuesday on Dec 3 brought in a little more than past years. Some felt educating the public on how our association library works may help in promoting more donations.  Also many patrons might not feel comfortable donating online.  Other ideas for soliciting donations were discussed.

Fran announced upcoming staff shortages due to a clerk leaving in January.  It was decided to immediately post a job opening.  

Old Business:
Mimi asked if the generator was a “stand alone," which it is. It needs to be scheduled for its yearly maintenance.  Potter Heating who perform our yearly furnace/AC maintenance has provided the name of a company in Rochester who perform generator check-ups and they will be called to schedule maintenance.

The Proposed Budget for 2020 was discussed.  A few minor changes to account for a new fund-raiser in the Spring of 2020, self-checkout equipment for the library, and an increase in the yearly website subscription fee were discussed and the budget was balanced. The new budget is $70, 531.00.  Mimi moved to approve the 2020 budget, Lynn seconded the motion. All in favor. 

Library sign update - The sign should go up in February/March of 2020. A down payment for materials has been made to the sign-maker.  The board discussed having a dedication ceremony after the installation in the spring.

Fees for instructors who teach on-going classes at the library was discussed.   It was decided to make no changes to the current system of providing classes to the public at no charge to participants, other than for materials used.

Liz and Fran will plan to reach out to the Bloomfield, Canandaigua and Naples school boards before their next budgeting season for additional funds for our library since their residents use our library on a regular basis. 

Board vacancy - several community members were brought up as possible candidates. Liz and Fran will reach out to them to see if they are interested in serving on the Board.

Policy update committee agreed to meet in January to start the process of reviewing our current policies and adding new ones as needed.

Mary Kay Golisano was thanked for her service as trustee and financial officer as she is ending her term as of Dec 31.

Adjourned 8:55pm 

Meeting notes submitted by Lynn Cronise, sitting in as secretary.

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November 19, 2019

Call to Order at 7:00PM

The Bristol Library Meeting was brought to order by President Liz Smith

 

Roll:

Present: President Liz Smith, Finance Officer Mary Kay Golisano, Secretary Diane Fudalik, Trustees  Nick Cohen, Lynn Cronise, Mimi Litsche, and manager Fran De Nardo.  Trustee Ann Rogers-Lane absent. 

            

Approval of Meeting  Minutes:

Motion was made by Trustee Mimi Litsche to approve September and October Meeting minutes, 2nd by Lynn Cronise.  All approved.

 

Financial Report:

Discussion of submitted financial reports.  Trustee Nick Cohen made motion to approve the reports and Trustee Lynn Cronise 2nd.  All were in favor.

 

Manager’s Monthly Report

   Programming:
 In October the new evening book club met at Noble Shepherd Brewery. The first meeting had 6 people and now we are up to 8 already. We also have a name for this book club: The First Draught Book Club. AARP class we had 21 participants, yielding 2 new patrons. Trunk or Treat had a total of 202 people 0 to 55+ participants (0-5: 88, 6-12: 29, 13-17: 8, 18-29: 9, 30-54: 51, 55+: 17). The Great Give Back yielded 3 full totes and 5 boxes of baby diapers. (See Thank you card) 

In November:
 Friday November 15th Prose & Poetry.
Tuesday 18th Pre-School Story Time.

 Wednesday 19th First Draught Book Club. 

In December: Special/ Non-regular programming. 

  •  December 7th I will be representing our Library at the Bristol Fire Department and do a short Christmas Storytime before Santa Arrives. I will also have information about our library, December and January calendars, bookmarks, a flyer on all the programs we have to offer.

  •  December 11th we have a free Santa and the photographer we had last year also free. We will be giving books to the children, which I also received free from another library. 

 

  • Library Use Data: October 2019 compared to 2018

2019                                      2018

Door Count     693                  637                                                                             

Computer Use  34                    10                                                                                            

Reference Questions 252         234

New Patrons              6              4

Total # of Programs   20            15

Total Attendance      364           305     

 

Harold Hacker Grant is closed.  Library is in full compliance.

New CD accounts with Canandaigua National Bank:  Both CDs will be renewed for 10 Months. Motion to approve by Trustee Diane Fudalik, 2nd by Trustee Mary Kay Golisano 2nd, all approved.

 

Volunteer Committee: 

The Volunteers met on Wednesday October 23 at 3:45.  We scheduled shelving in the  library for Tuesdays, Thursdays, and Saturdays for November.  We also finalized plans for the election Day Bake Sale. Baked goods can be left at the library on Monday and Tuesday and Diane Fudalik will pick them up before 3PM and take them to the fire hall.  Harmony Circle ladies will meet the library volunteers at the fire hall to help with pricing items and taking money.  Sale will run from 4 to 6 during the chicken bar-b-que.  

 

Fran DeNardo discussed the library’s Sexual Harassment policy with the volunteers.  We participated in a short question and answer period and then signed the library agreement which stated the volunteers understood the policy.  These forms will be kept in the Volunteer Notebook.  

 

The next meeting will be a week early because of Thanksgiving.  We will meet on Wednesday November 20 at 3:45.  It was also decided that there will not be a meeting in December. 

Old  Business:

Town of Bristol 2020 funding and budget planning:  Town of Bristol has agreed to a 4.8% increase in funding for 2020.  Trustees Ann Rogers-Lane and Mary Kay Golisano will meet with Fran DeNardo before the next BOT meeting to work on the 2020 library budget.

 

Library sign update and discussion: Board Members went over the final proposal from Historic Restoration Signs and a motion was made by Trustee Mimi Litsche to approve the proposal. Trustee Liz Smith 2nd.  All approved.  Trustee Liz Smith will contact Ian McDonald that he can start work on the sign.

Report on staff wage overages 2019:  Board will continue to monitor this with Fran DeNardo

 

2020 Census/Bristol Library’s role:  Discussion regarding the Library being involved with providing computers for the public to complete the census in the library was held.   A motion was made by Nick Cohen that we do not have the space or budget to provide this service, 2nd by Lynn Cronise, all approved.

 

Self-Checkout inquiry update:  Fran DeNardo provided cost to the library for self-checkout for patrons.  This will be added to the 2020 library budget.

 

Nomination committee update:  Request for new trustees needed will be placed on social media, and posted in the library.

 

Insurance update:  Stan Steele Insurance Agency was contacted, and all the library insurance is up to date.

 

Holiday Closings 2020:

New Year’s Day Wednesday January 1st  

President’s Day Monday February 17th

Memorial Day Weekend Saturday May 23rd & Monday May 25th

July 4th Saturday

Labor Day weekend Saturday Sept 5th & Monday Sept 7th

Columbus Day Monday October 12th

Veterans Day Wednesday November 11th

Thanksgiving Wednesday November 25th & Thursday 26th

Christmas Thursday December 24th and Friday December 25th

New Year’s Eve Thursday December 31st

 

Motion to approve 2020 Library Closings by Nick Cohen, 2nd by Lynn Cronise, all approved.

 

New Business:

Thank you note was received from the United Church of Bristol for the donation to their food cupboard from the Great Give Back.

 

Meeting adjourned at 9PM.  Motion to adjourn made by Trustee Liz Smith, 2nd by Trustee Diane Fudalik.

 

Next meeting will be held at 7PM on Tuesday December 17, 2019 

Respectfully Submitted 

Diane Fudalik, Secretary

Nov. 25, 2019

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October 15, 2019

 

Call to Order at 7:00PM

The Bristol Library Meeting was brought to order by  Vice President Ann Rogers-Lane.

Roll:

Present: Vice-President Ann Rogers-Lane, Secretary Diane Fudalik, Trustees,  Nick Cohen, Lynn Cronise, Mimi Litsche, and manager Fran De Nardo.  Trustees Liz Smith, and Mary Kay Golisano were absent. 

 

Public Comment Time:

            Ian MacDonald from Historic Sign Restoration presented new sign ideas. The board decided a final design and Mr. MacDonald will write up a quote for the next board meeting.

 

 Staff members, Mary Jane Stubings and Kim Stresing spoke to the board about needing more hours at the library, specifically for non-open hours to  work on ordering books, weeding books and cleaning in the library.  As library hours have decreased, they are finding a limited amount of time to do office work while taking care of the increase of patrons during open hours.  The Trustee Ann Rogers-Lane suggested that Fran look at adding salary amount to the 2020 budget to help with this problem.

 

Approval of Meeting Minutes:

A motion was made by Mimi Litsche and 2nd by Lynn Cronise to amend September minutes to include the discussion regarding 2020 census suggested by Trustee Nick Cohen.  All approved.  A draft copy of the minutes with the amendment will be posted on the website and will be put to approval at the November meeting.

 

Financial Report:

Discussion of submitted financial reports.  Trustee Mimi Litsche made motion to approve the reports and Trustee Nick Cohen 2nd. All were in favor.

 

Manager’s Monthly Report:

Wednesday October 9th Mini Tech Class/ How to use your tablet and cell to download e-books and audios. This is being taught to satisfy the Harold Hacker Grant, to prove we do not need further evaluation to see if we need a portable computer lab. 
 

We are set up for the Great Give Back. The Tub is labeled and book marks were made and placed in books as people check out. It is also being advertised via a poster on the display board (door), Outdoor display, on our web page and newsletter and on our monthly calendar.

 

Harold Hacker Award Status: Fran is waiting to hear back from the grant committee to see if the library has satisfied the requirements to close the grant. A class was offered in the library using the laptop purchased with the grant funds.  The library will also continue to offer classes on using tablets to loan e-books.  

CD Maturity:  The 7 month CD has matured and there is another CD which matures on November 22, 2019.  A motion was made by Trustee Mimi Litsche to keep the matured CD in savings and to roll over the November CD.  Trustee Diane Fudalik 2nd, and all approved.

Library Use Data: September 2019 compared to 2018

 

2019.  2018

 

Door Count*

 

397     398

 

Computer Use

17        13

 

Reference Questions

163      143

New Patrons

1        3

Total # of Programs

16       12

Total Attendance

130      90

Volunteer Committee: 

At the September 25thvolunteer meeting we scheduled shelving in the library for October on Tuesdays, Thursdays, and Saturdays.It was decided to use the remainder of the Aldi gift card to purchase snacks for the AARP Driving class on October 19thinstead of volunteers providing snacks.  The volunteers were also invited to participate in Trunk or Treat on Monday October 28th.  

At our next meeting on October 23 we will give a short presentation of the Sexual Harassment Training. This is to fulfill the state requirement that all employees must complete.  Their participation is not required, but it is a way to let them know about the library’s policy.  All library Trustees are welcome to attend this session.  After the meeting, the volunteers decorated the library for Halloween. 

The next volunteer meeting is October 23rdat 3:45.

 

Old  Business:

2020 Budget Planning: Trustee Liz  Smith sent a letter requesting an increase of funding from the Town of South Bristol.  

 

New signage decision: Design, entrance and exit signs:  It was decided the entrance and exit signs were not needed. 

 

NYS Construction Grant update:  Grant application has been sent to PLS waiting for approval.

New Business:

A letter was received from the Christian Ed. Committee of the United Church of Bristol thanking the library for the donation of items from the library Summer Reading Program.  They used them for the Sunday School Carnival and the children enjoyed the treasures to add to their goodie bags.

 

Meeting was adjourned at 8;40 PM. Motion to adjourn made by Trustee Mimi Litsche and 2ndby  Trustee Lynn Cronise and all approved.

 

Next meeting will be held at 7PM on Tuesday November 19, 2019 

Respectfully Submitted 

Diane Fudalik, Secretary

October 25, 2019

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September 17, 2019

(Draft)

 

Call to Order at 7:00PM

The Bristol Library Meeting was brought to order by President Liz Smith

 

Roll:

Present: President Liz Smith, Vice-President  Ann Rogers-Lane, Financial Officer Mary Kay Golisano 

 Secretary Diane Fudalik, Trustees,  Nick Cohen, Lynn Cronise, ,manager Fran De Nardo.  Trustee Mimi Litsche absent.

 

Approval of Meeting  Minutes:

Trustee Ann Rogers-Lane  made a motion to approve the August Meeting minutes and Trustee  Lynn Cronise 2nd.  All were in favor.

 

Financial Report:

Discussion of submitted financial reports.  Trustee Ann Rogers-Lane made motion to approve the reports and Trustee Liz Smith 2nd.  All were in favor.

 

Manager’s Monthly Report

  •  Summer Reading: This year we had a total of 24 Children, 12 Teens and 14 Adults. The Children read a total of 10848 minutes and the teens read 16272 minutes. We had a total of 14 programs, with 126 total attendance. In addition to the programs with instructors including Storytimes we had 17 self directed or passive programs where STEM materials or kits were left out for patrons to explore. Of those passive programs we had approximately 47 total participants.

  • We are not renewing the movie license due to the few number that show up for movies. The attendance does not justify annual fee.

  • New and added programs for the upcoming months: 

In September:

  • We already started the additional Memoir writing group that meets on Mondays at 3PM.

  • New Book Club to start at Noble Shepherd on Rt 20A.

On Wednesday September 18th 6 to 7PM we will have our first monthly evening book club meeting at Noble Shepherd Micro Brewery on State Rt 20A

  • In October:

  • Saturday the 19this the AARP class for 9 to 4PM.

  • Monday the 28thwe will be doing Trunk or Treat, like last year 6 to 7PM.

Annual Letter donations: update.  Approximately $2500. donated from our annual letter drive.

Harold Hacker award update:  Fran will plan a class for Kindle users, which she will document to send to the RRLC grant committee to close out the grant.

Sexual Harassment Training: Staff completed training, BOT members and volunteers will do a short training at the next Volunteer committee meeting on October 23.  

Fran gave a full report on her attendance at the ARSL conference in Vermont.

 

Library Use Data: August 2019 compared to 2018

 

2019.   2018

Door Count*

466.   594

Computer Use

24   13

Reference Questions

215  262

New Patrons

2.      3

Total # of Programs

11.     15

Total Attendance

73.    145

Volunteer Committee: 

At the last volunteer committee meeting August  28, we scheduled shelving in the library on Tuesdays, Thursdays, and added Saturdays. We discussed that Liz Smith, Board President will be presenting the 2020 library budget to the Bristol Town Board meeting on September 9that 7PM and asked any volunteers to attend to give support.  

We also discussed upcoming events.  The volunteers will provide snacks for the October 19thAARP Driving Course. We will have a sign up sheet at the September meeting.  The library will also have Trunk or Treat night on October 28th.  

The Barn Quilt for the library will be worked on as a fall/winter project.  So far 20 area residents have signed up to have quilts on their barns and included on Ontario County Finger Lakes Quilt trail map.

Ideas for a Christmas fundraiser was tabled until the next meeting.  The wreaths that were done last year was discussed, plus brainstorming some other ideas.  

The next volunteer meeting is Wednesday September 25, at 3:45.

 

Old Business: 

Plans for the Great Give Back on October 19th: Library will do a food drive for the Food Cupboard at the United Church of Bristol on Baptist Hill Rd. Donations will be taken the week before and on Saturday October 19.
Rummage Sale/BBQ on August 24: approximately $400 was made through this fundraiser NYS Construction Grant Update: Application was completed and submitted. Thank you to Trustees Nick Cohen and Liz Smith for all your hard work on this initial part of the project! Results of Meeting with the Town of Bristol Board re: 2020 Library Budget: Town Board was very receptive to Fran’s and Liz’s reports. They understood the challenges the library faces with State cuts and increasing costs. 

Update on 2020 census : Discussion regarding cost of devoting a computer, a screened private area, and personnel to monitor the process. We also discussed whether there really was a need in town for a dedicated computer station (both cost-benefit considerations ) and security of on-line census completion. This subject was tabled to the next BOT meeting will Trustee Liz Smith gathers more information from PLS>
Self-checkout inquiry: waiting to hear from PLS technical dept. 

 

New Business:

  Library sign: Trustee has been in touch with Historic Sign Restoration. Board discussed using money from 2019 construction grant for new sign.  Motion was made by Trustee Nick Cohen to approve , second by Ann rogers-Lane, all approved.  Trustee Liz Smith will contact Ian McDonald at the sign company to begin new design.

Meeting Adjourned:

  Meeting was adjourned at 8:50 PM. Motion to adjourn made by Trustee Ann Rogers-Lane and 2nd by Trustee Mary Kay Golisano and all approved.

Next meeting will be held at 7PM on Tuesday October 15, 2019 

 

 

Respectfully Submitted 

Diane Fudalik, Secretary

September27, 2019

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Bristol Library

August 20, 2019

 

Call to Order at 7:00PM

The Bristol Library Meeting was brought to order by President Liz Smith

 

Roll:

Present: President Liz Smith, Vice-President  Ann Rogers-Lane, Secretary Diane Fudalik, Trustees,  Nick Cohen, Lynn Cronise, Mimi Litsche,  manager Fran De Nardo.  Financial Officer Mary Kay Golisano absent.

 

  Approval of Meeting  Minutes:

Trustee Ann Rogers-Lane  made a motion to approve the July Meeting minutes and Trustee Nick Cohen  2nd.  All were in favor.

 

Financial Report:

Discussion of submitted financial reports.  Trustee Ann Rogers-Lane made motion to approve the reports and Trustee Mimi Litsche 2nd.  All were in favor.

 

Manager’s Monthly Report

 

  Summer Reading is doing very well. Some children are reading hours a day to earn the free Minnehans Fun Center prizes. 


 Brian Malott got us track lighting for the DVD area and set it up for us free. The only cost was the light LED bulbs.The No Smoking signs were installed by each doorway by Fred. Two signs were installed on green poles he got from the town. 


Harold Hacker award update: Fran DeNardo will email Rochester Regional Library with documentation to closeout grant.

Sexual Harassment Training of Staff and Board: Paid employees are required to have training. It will be open to Trustees and volunteers also.

We will participate in the Great Give Back Day of Service at the Public Libraries of New York State on October 19th.  We will do a food drive for the local food pantry.  

     Monthly Statistics:

Door Count:                522 (2019)                599 (2018)

Computer Use              23  (2019)                16    (2018)

Reference Questions 169 (2019)                 298  (2018)

  New Patrons                7   (2019)                13     (2018)

  Total Programs            15  (2019)                17    (2018)

  Program attendance  138 (2019)               182   (2018)

Volunteer Committee: 

The volunteers met on Wednesday July 24th.  We discussed the Rummage Sale to be held on Saturday August 24 from 9am to 1pm.  Set up will be on Friday August 23 at 3pm to put up tents, tables and price items in shed.  Set up on Saturday will be at 8am.  Volunteers signed up to help at both times and during the sale to help with sale, and grilling hot dogs.  The library will take book donations.  Book sale will be the same as at Bristol Fun Day, fill a bag and make a donation.

Liz gave an update on the Barn Quilt project.  Ten people in the area have shown interest in painting and displaying a Barn Quilt at their property.  A Barn Quilt was donated to the Town Hall to be displayed on their building. Preparations are ongoing for the Barn Quilt for the Library, with possible completion this fall.  Volunteers also signed up to do shelving in the library on Tuesdays and Thursdays. The next meeting is scheduled for August 28that 3:45.

Old  Business:

  

Library and community rummage  sale/BBQ on August 24th:   Volunteers are signed up to help on Friday August 23rd for set up and on August 24 during the sale.  Advertising is being done through posters in the library and on social media and the Pennysaver.

Continue participation in ROC the Day December 3, 2019.  Fran has registered the Bristol Library.

NYS Construction Grant update/Submission approval for the Board vote: 

Proposal to apply for the 2020 NYS Construction Grant not to exceed $10,000 was discussed. Motion to approve by Ann Rogers-Lane, 2ndby Lynn Cronise, all approved.

Formation of Nominating Committee for new trustee, officers:  Ann Rogers-Lane and Lynn Cronise will head  this committee.  

Proposal for meeting with Town of Bristol Supervisor prior to budgeting: Liz Smith,  Fran DeNardo will go to next Town of Bristol board meeting on September 9th to present 2020 library budget needs and discuss partnering with the town regarding upcoming census which will be completed primarily on-line.  There will be a need for a dedicated computer for community members to file their census if they do not have access at home.  Liz Smith and Fran DeNardo will compile information for this before the meeting.

  

New Business:

  Feasibility of adding a self-checkout at the library:  Fran DeNardo will look into this through PLS.Libraries and the upcoming 2020 Census:  Liz Smith will get more information for the next BOT meeting regarding privacy  and a dedicated computer for the community  at the library.

  

Meeting Adjourned:

  Meeting was adjourned at 8:57PM. Motion to adjourn made by Trustee Ann Rogers-Lane and 2nd by Trustee Diane Fudalik and all approved.

 

Next meeting will be held at 7PM on Tuesday September 17, 2019 

 

Respectfully Submitted 

Diane Fudalik, Secretary

 

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